Certificate extraction
Review gas safety, electrical safety and EPC details from your available records. We identify property, issue date, expiry and result, and check exceptions by hand.
For letting agents · West Midlands first
Know which properties are ready to register.
The PRS Database begins its regional rollout on 15 December 2026. We check your property export against available safety certificate details, then hand your team a clear list of what is ready and what needs attention. No CRM migration or re-keying if the data is already there.
Fixed fee by portfolio size, agreed before work starts. 50% to start, 50% at handover.
15 December 2026
West Midlands rollout starts
Three months
Registration window after your region is called
14 March 2027
West Midlands occupied-let deadline
Dates from GOV.UK, 9 September 2026. Check current guidance before submitting property registrations.
The audit
A usable exception list, not another platform.
Certificate PDFs and CRM fields may already exist. The question is whether the records for each occupied property are complete, current and consistent.
Property matching
Compare certificates and status against a property export from Alto, Reapit, Jupix, Street or a spreadsheet. We do not need direct access to your CRM.
Readiness report
A property-by-property list: ready, missing certificate, expired or due soon, inconsistent data, or landlord decision needed.
Landlord packs
Short per-landlord summaries of what to supply or renew before registration. Your team stays in control of the final submission.
How it works
A narrow first step.
- 1. Agree the list. Share a property export and available certificate files or fields. We agree the scope before starting.
- 2. Check the gaps. We match records, check flagged properties by hand and separate missing data from missing documents.
- 3. Hand over. You receive a readiness report, landlord packs and a 30-minute walkthrough. Your team decides the next action for each property.
Your data stays scoped to the audit.
A CRM export is enough; we do not need access to your CRM itself. The information you share is used for the agreed audit and deleted on request after handover. We do not register properties on a landlord's behalf as part of this readiness check.
Talk through your portfolio
Tell us the approximate property count and what your current system can export. We will confirm the scope and a fixed fee before any work starts.
Email Shyamol ↗Also rebuilding a legacy system? See the Access & Excel Phase 1 offer.